NZQA Exams, Information and Organisation

Exam Admission Slips:

These have been distributed to students. Students must have their exam admission slip with them to enter an exam. If a student loses their Admission Slip they can print a new copy from their NZQA login and get it signed by Ms Armstrong. If they can’t do this they will need to see Ms Armstrong in person.

Students need to check their exam admission slip carefully and see Ms Armstrong if there are any mistakes on it.

Year 9 and 10 students who are sitting NZQA exams will be given their Admission Slips by Ms Armstrong.

Candidate Information Sheet:

All students will also be given a copy of the Candidate Information Sheet. This is information, rules and instructions from NZQA. Students should read through this information.  A copy is attached.

Exam Reporting Times/Procedure:

Morning exams start at 9:30am and afternoon exams at 2:00pm.

Students should arrive at school 30 minutes prior to their exam starting time – 9:00 am for a morning exam or 1:30 pm for an afternoon exam.

Students need to check the whiteboard outside the Pompallier Block to find out what room they are in and should be waiting outside the correct room by 9:10am (morning exam) or 1:40pm (afternoon exam).

Students who have Special Assessment Conditions need to meet outside the door of P11 (classroom Pompallier Block) by 9:10am (morning exam) or 1:10pm (afternoon exam).

If students arrive more than 30 minutes after the official start time they cannot sit the exam. Uniform:

Students are allowed to wear mufti.

Watches:

No watches (digital or analog) are allowed inside the exam room.

Exam rules:

Students must follow the instructions of any supervisor.

Bags are not allowed at the desks – the exam supervisors will instruct students to leave them outside or at the front/back of the room.

Pens (blue and black only) and other stationery must be in a clear plastic bag.

Only approved calculators are allowed – memories will be checked and cleared before the exam starts.

Students are not allowed to have any electronic devices, any paper, any notes in any form or a watch of any type at their desk.

Students are not allowed to borrow any equipment from someone else during the exam.

Students are allowed an ‘emergency pack’ which is a clear plastic bag containing items such as a phone, keys, money etc. This must be in a clear plastic bag and stored under the chair and must not be touched or opened during the exam.

Phones must be in bags or the emergency pack and must be turned off. Students are not allowed to have a phone on their body even if it is turned off.

Food and Drink:

Food and drink are allowed with the following restrictions:

Clear plastic drink bottles only with no stickers.

Small amounts of food only packed in a clear plastic bag.

No hot drinks or hot food.

No peanuts/tree nuts.

Food must be able to be eaten silently.

Lollies etc must be unwrapped before entering the exam room.

Derived Grades:

· In some cases there may be a legitimate reason why a student can’t sit an exam – accident, injury, sickness, bereavement etc.

· In these situations a student may be able to apply for a derived grade. They will need to meet NZQA’s criteria for awarding a derived grade.

· Any student in this situation needs to contact Ms Armstrong as soon as possible – preferably before the exam.

· Any accident, injury, sickness etc will require a form to be filled in by a medical professional. Students will need to collect a copy of the form from Ms Armstrong, take it to the appropriate medical professional and then return it.

· If a derived grade is approved and awarded it will come from an authentic school result for that standard – usually from school exams.

If there are any questions etc please make contact with Ms Armstrong jarmstrong@kavanagh.school.nz